Privacy Policy

1. Information processed

• Account identity, verified email, profile name, role, permissions, and invitations.
• Dealer business, location, branding, subscription-status, and integration configuration.
• Inventory, source records, photos, repair evidence, customers, inquiries, quotes, tasks, and audit history entered or approved by authorized users.
• Basic technical and security information needed to authenticate requests, diagnose failures, and protect the service.

2. How information is used

Information is used to authenticate users, enforce dealership boundaries, operate requested workflows, generate human-reviewed drafts, maintain audit records, route public inquiries, support subscriptions, prevent abuse, and improve reliability.

3. Public dealer websites

Published dealer names, logos, contact details, locations, approved inventory, pricing, and dealer-authored content may be publicly visible. A website inquiry sends the information the visitor submits to that dealer’s private customer queue and creates an internal follow-up.

4. Service providers and connected systems

BarnSales uses infrastructure and connected services needed to host the application, authenticate users, store data, and perform integrations selected by the dealer. Information is shared only as needed for those functions or when required by law. BarnSales does not give one dealership access to another dealership’s records.

5. Retention and requests

Records are kept while needed to provide the service, preserve authorized audit history, protect security, and meet applicable obligations. An authorized dealer owner may request export, correction, cancellation, or deletion review. A request is verified before action, and some records may need to be retained where legally or operationally required.

6. Security and user responsibilities

BarnSales uses authentication, tenant-scoped database policies, private storage controls, and restricted server workflows. No system can promise absolute security. Users should protect their email accounts and devices, invite only authorized people, and report suspected access problems promptly.

7. Children and sensitive information

BarnSales is a business service and is not directed to children. Users should not enter payment-card numbers, government identifiers, health records, account passwords, or other information that the requested dealer workflow does not require.